INSTRUCTIONS FOR ORAL PRESENTATIONS

You are urged to bring your presentation on your own laptop computer or else on a CD or a USB stick flash drive. If your presentation is on a computer, please arrive at the podium 30 minutes before the start of the session in which your presentation occurs, to connect your computer to the cable numbered according to your talk (1 for the first etc..), open the first slide and leave your computer connected. A KVM switch box will be there. As you begin your talk, simply switch to your number on the box.

If your presentation is on CD or USB stick, it must be transferred onto an appropriate computer ahead of time! A PC running Microsoft Powerpoint and a Mac running both Powerpoint and Keynote will be available for downloading your files and use for presentations. If the presentation contains embedded files, please make sure these files are also transferred from the CD or USB to the hard drive. It is recommended to load your files on the computer at least a half day before your presentation time and review your entire talk to ensure everything works properly.

Because the talks must be focused and concise (15 minutes plus 5 minutes questions), there is little time for transition between speakers. Please help us to make the transitions as smooth as possible by thoroughly checking your talk and making sure that you know how to get your computer live immediately after the preceding speaker. Above all, please be sure that your talk portion falls within 15 minutes, as one of the great features of this meeting is the discussion, and the participation of your colleagues in the audience.

Should you require any other equipment, please be sure to notify the organizers as soon as possible. Contact Andy Fisher by email at: info@wcpcw.org ; or by phone at: 530-754-6180.

AV Coordinators

In addition to the 30 minutes before presentations, our AV coordinator will be available at the following times to assist speakers. The Session chairs should also check with the speakers in their session and be available 30 minutes before their session to confirm that all talks are loaded and/or computers are linked to the KVM box and to resolve help problems with the AV coordinators and speakers.

Please be in the front row and prepared to be fitted for the wireless microphone prior to your presentation.  This will occur during the last minutes of the preceding speaker.

[ back to top ]

INSTRUCTIONS FOR POSTER PRESENTatIONS

The first author and title of your poster will be posted on the website. If there are any changes you need to make, please contact our poster facilitator at info@wcpcw.org immediately.

Poster boards will be available for setup on Sunday, April 5 from 4:00 to 6:00 pm, in Fred Farr forum and Kiln, and should be removed by the end of the social event on Tuesday, April 7 (the poster boards will be removed at 6 am on Wednesday). Pins for mounting the posters will be provided. Posters will be numbered according to the abstracts in the Program book for the meeting. Please locate your assigned poster number in the section Author Index. We will also provide cards for you to indicate when you plan to be present at your poster.

All posters will be up for viewing for the entire duration of the conference, including both Poster Sessions and the evening social events. The Poster Sessions are Monday and Tuesday from 3:30 until 6:00 pm.

Thank you for your participation in this exciting program. We wish you well and look forward to your presentation.

[ back to top ]